Create a filter and file system
Managing email becomes much easier when you stick to a plan each time you log in. These tips will help you regain control of your inbox and save time going forward.
- Prepare a few templates you can personalize to respond to similar kinds of messages.
- Reply immediately whenever possible. If you need more information or more time to write a proper reply, file those emails to a “later” folder or mark them as unread—then respond before end of the day so they don’t pile up.
- Create no more than three folders to manage your emails and streamline filing. Designate one folder for action required, one for a delegate (if needed), and one for archiving emails you want to keep.
- Unsubscribe from newsletters you habitually delete or ignore – a few a day until your inbox is “clean” of unwanted emails.
- Set up filters for non-work related messages so they land in a folder you can read through when you have time.
Once you have a smart system for email in place, you won’t feel as burdened by your inbox – and you’ll have more time to spend on business activities that bring in more revenue.
What change will you make to your email routine to run your business more efficiently and effectively